Upholding Confidentiality in the HR Profession: A Case Study

05
Oct 2023
CPHR Alberta
311
A woman is sitting at a desk talking on a cell phone.

Author : Patrick Mack

Parties :

Samantha is an HR professional who works at Wonka Chocolates, a large chocolate manufacturer. She is responsible for handling employee relations, recruitment, and retention. John is an HR professional at Slugworths Chocolates, a different chocolate manufacturer. He is reviewing an application from a former employee of Wonka Chocolates, who has applied for a position at Slugworths Chocolates. John contacts Samantha to ask about the former employee's performance at Wonka Chocolates.

General Situation:

One day, John contacted Samantha and asked her about a former employee who worked at Wonka Chocolates and who had applied for a position at Slugworths Chocolates. John explained that he wanted to know more about the former employee's performance and why they were no longer with Wonka Chocolates. Samantha felt pressure to disclose confidential information and provided John with details about the former employee's termination for cause and poor performance.

What Could Go Wrong:

Samantha's disclosure of confidential information about the former employee could be a violation of the CPHR Alberta Code of Ethics and Standards of Professional Practice. Specifically, it could be a breach of Division V Section 2, which requires HR professionals to protect the confidentiality of personal and sensitive information and to only disclose such information with the consent of the individual concerned or as required by law.

Part of the Code:

Division V of the CPHR Alberta Code of Ethics and Standards of Professional Practice outlines the obligation of HR professionals to protect the confidentiality of personal and sensitive information and to only disclose such information with the consent of the individual concerned or as required by law. This includes respecting the privacy rights of individuals and ensuring that confidential information is not disclosed to unauthorized parties.

What Needs to be Considered:

HR professionals have a duty to maintain confidentiality and protect personal and sensitive information. In this scenario, Samantha should have considered whether disclosing information about the former employee's termination for cause and poor performance would breach the employee's privacy rights and whether such disclosure was necessary or required by law.

How to Maneuver Through:

To handle this situation ethically and appropriately, Samantha should have declined to disclose information about the former employee's termination for cause and poor performance. She could have explained to John that she is bound by professional obligations to protect the confidentiality of personal and sensitive information and that she cannot disclose such information without the consent of the former employee or as required by law. Samantha could have suggested that John contact the former employee for a reference or review their application materials to assess their qualifications for the position.

In conclusion, HR professionals have a responsibility to protect the confidentiality of personal and sensitive information, as outlined in the CPHR Alberta Code of Ethics and Standards of Professional Practice. In this scenario, Samantha should have recognized the potential breach of confidentiality and declined to disclose information about the former employee's termination for cause and poor performance. By upholding the principles of confidentiality and respecting the privacy rights of individuals, HR professionals can maintain the integrity of the HR profession and build trust with their clients and organizations.


The views and opinions expressed in this blog post belong solely to the original author(s) and do not necessarily represent the views and opinions of CPHR Alberta.


The views and opinions expressed in this blog post belong solely to the original author(s) and do not necessarily represent the views and opinions of CPHR Alberta.



By Jessica Jaithoo July 9, 2026
Author: Robin Daultani Mental health support. Fitness benefits. Stress management resources. Workplace wellness programs have evolved significantly over the past decade. Yet one foundational pillar of employee health and performance remains conspicuously absent from most wellness strategies: sleep. The cost of this gap is staggering. A landmark RAND Corporation study¹ found that insufficient sleep costs the Canadian economy up to $21.4 billion annually, through a combination of absenteeism and reduced productivity. A Gallup study² reinforced this finding, showing that poor sleepers report more than double the rate of unplanned absences compared to other workers. And a 2026 Wellhub study³ found that 83% of employees identify poor sleep as a contributing factor to burnout, a figure that demands attention when nearly nine in ten employees report burnout symptoms annually. Consider what this looks like in practice. A team member who slept poorly scrolls through emails at 7am already feeling behind. By mid-morning, a decision that should take minutes stretches into a 45-minute deliberation. After lunch, focus drops sharply, not because of the workload, but because the brain is running on insufficient rest. By 3pm, a second coffee masks the fatigue but does nothing for the impaired judgment underneath. Research shows that after 17 hours of continuous wakefulness, the equivalent of a normal waking day ending at 11pm, cognitive impairment matches that of someone who is legally intoxicated⁴. This is not an unusual day. For many employees, this is every day. Sleep rarely appears on the wellness agenda, leaving a significant and measurable performance gap unaddressed. The reason is partly cultural. Sleep is still widely perceived as a personal responsibility. But the research suggests otherwise: sleep is not a personal indulgence. It is a performance lever that affects every metric HR professionals are already tracking: productivity, absenteeism, burnout, and retention. The same RAND study¹ that quantified the cost of insufficient sleep also found the flipside: if Canadians who sleep under six hours started sleeping just one hour more per night, it could add $12 billion to the national economy. The returns are not theoretical. They are measurable, achievable, and waiting to be captured. The good news is that addressing sleep does not require a major overhaul of existing wellness programs. Organizations can start by simply putting sleep on the wellness agenda. Most workplace wellness surveys ask about stress, mental health, and physical activity. Adding questions about sleep quality or duration to existing wellness assessments can provide baseline data to identify and measure the scope of the issue within their workforce. Leaders and managers who openly prioritize rest and recovery give permission for the rest of the organization to do the same. Small cultural shifts like discouraging late-night emails or respecting boundaries around after-hours communication can quietly improve sleep conditions across an entire team. None of these require a budget. They require intentional inclusion. Now consider what becomes possible. A team member, after two weeks of consistent, quality sleep, arrives at work already focused. The mid-morning decision is made in minutes. The afternoon dip is manageable, not debilitating. The second coffee becomes optional, not essential. Nothing else about their workload or responsibilities has changed. They show up more empathetic and more present for their customers, peers, and family. The only difference is how well they slept. The performance gap between these two versions of the same employee is not marginal. It is the difference between surviving and thriving. The question for HR professionals is no longer whether sleep affects organizational performance. The research has answered that definitively. The question is whether sleep has earned a place in their wellness strategy. And if not, what that gap is quietly costing their organization.
By Jessica Jaithoo June 25, 2026
Author: Rheya Patel , 2026 Social Media Committee Member Leading with Courage, Empathy, and Connection Over the past two days, people leaders and business professionals as well as members of our CPHR Alberta community gathered at the BMO Center in Calgary to explore the ever-evolving terrain of Human Resources, firmly reminding me just how incredibly interesting, as well as important our work is in daily organizational operations. Coming from an in-person perspective, the energy was incredible. As Co-Chair of this year’s Social Media Committee, I had the privilege of attending both days, capturing these moments and learning alongside all of you. The overarching theme of this year's conference was clear: while technology and processes are evolving, the future of HR is fundamentally asking us to be more human. Day 1: Adaptability and Breaking New Paths We kicked off Day 1 with a focus on Change Management. 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While AI has many uses and can easily adapt on the flick of a dime, it is us, the culture, being human, that makes a workplace come to life. Closing with Empathy To close out this years’ CPHR conference, our final keynote on transformative leadership was led by the Honourable, Beverley McLachlin, the first female and longest-serving Chief Justice. While short, it had to be the most powerful session I got to attend over the two day conference. The lesson was simple, yet profound: Leading with integrity and empathy means finding the best in your people and highlighting their unique strengths to succeed as a unified team. And I believe this is what HR is about. Working with people that bring out the best in each other to form strength and unity in the workforce. Looking Ahead to 2027 I hope everyone learned something invaluable that changes the way they work. 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By Marina Perkovic June 16, 2026
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