Respecting Trans Gender Diversity in the Workplace: What HR Needs to Know

Jun 2023

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Author: Central Alberta Chapter Committee

2SLGBTQI+ (Two-Spirit, lesbian, gay, bisexual, transgender, queer, intersex, and additional sexually and gender diverse people in Canada) Pride Month is celebrated in June and this month, the Central Alberta CPHR Volunteer Chapter wished to focus on supporting and respecting Trans Gender Diversity in the Workplace. We asked, how can we ensure we create inclusive practice and through our research and dialogue, are there additional resources we can provide to CPHR members in Alberta to assist in this endeavor?  

Inclusive Communication: 
In many organizations, HR has the responsibility to build a culture and environment of inclusivity and respect, that assists in the growth of the employees. When developing an inclusive language strategy, it is important to understand how employees communicate with one another and you must be aware of how communication, written and oral, can impact someone’s view of the workplace. 

Inclusive communication is about focusing on recognizing, understanding and responding to various backgrounds and identities. It goes beyond communication, it’s about listening and being empathetic and having an open mind to other people’s perspectives, feelings and experiences. 

Creating inclusive communication does not need to be expensive or difficult. Some simple tips to using more inclusive communication, organizations can consider the following:

Listen to multiple perspectives and create a safe space for others. 
Promote inclusive language when referring to gender, race, ethnicity or religion
Be adaptable in your communication style 
Implement DEI committees and consider inclusive policies and recruitment strategies to attract and retain people with different backgrounds and experiences. 
Provide training on inclusive communication and recognizing bias

How Leadership can support Transgender Diversity in the Workplace

As organizations strive to foster inclusive environments, it is essential to address the specific needs and challenges faced by transgender individuals in the workplace. By embracing transgender diversity and implementing supportive policies, leaders can create an inclusive culture that values and empowers every employee. Below are a few practical ways that leadership can support transgender individuals.

Establishing Inclusive Policies and Practices:

Developing and implementing inclusive policies that protect and support transgender employees requires the support of Leadership. Some areas to consider having policies and/or guidelines include, gender identity and expression, restroom and changing facilities access, dress code, and preferred name and pronoun usage. Something as simple as swapping out ‘he/she’ language in policies, procedures, or job postings and replacing it with gender neutral language like ‘employees' or ‘individuals' can make a big difference. 

It is also important to have policies that clearly state that discrimination, harassment or any form of prejudice against individuals will not be tolerated. By ensuring the presence of clear guidelines that respect and affirm transgender individuals, and by holding all employees accountable for maintaining a respectful workplace, leadership can create a safe and inclusive environment for all employees.

Educating and Raising Awareness:

Leadership should actively promote education and awareness regarding transgender issues within the organization. This can involve training programs or workshops to educate employees about transgender identities, terminology, and the challenges faced by transgender individuals. By fostering a culture of understanding and empathy, leadership can create an environment where transgender employees feel accepted, respected, and supported.

Providing Support and Resources:

Leadership should ensure that appropriate resources and support networks are available to assist transgender employees throughout their journey. This can involve offering access to gender-affirming healthcare benefits, counseling services, or partnering with external organizations specializing in transgender support. By providing a supportive framework, leadership helps transgender employees navigate their professional and personal lives with confidence.

Building an Ally Network:

Leadership can foster an inclusive culture by encouraging the formation of ally networks within the organization. These networks provide a platform for employees to engage, support, and advocate for transgender individuals. By empowering allies and encouraging their active participation, leadership demonstrates its commitment to transgender diversity and creates a strong support system within the workplace.

Resources and Support for 2SKLGBTQIA+ in Alberta 

Calgary Sexual Health Centre: The Calgary Sexual Health Centre provides education, counseling, and support services related to sexual health and wellbeing. They offer inclusive services for the LGBTQ+ community. Visit their website at: https://www.centreforsexuality.ca/
Skipping Stone Foundation: The Skipping Stone Foundation supports transgender and gender diverse youth and their families. They provide resources, programs, and services aimed at improving the well-being and empowerment of the community. Check out their website at: https://skippingstone.ca/

Alberta Trans Support: Alberta Trans Support is an organization that provides support, resources, and advocacy for transgender and gender diverse individuals in Alberta. Their website is: https://transwellnessinitiative.ca/alberta-trans-health-network/
Camp fYrefly: Camp fYrefly is a leadership retreat for LGBTQ+ and allied youth. It offers a safe and inclusive space for personal growth, community building, and empowerment. For more information, visit their website: https://www.fyrefly.ualberta.ca/
Alberta LGBTQ+ Chamber of Commerce: The Alberta LGBTQ+ Chamber of Commerce supports LGBTQ+ businesses and professionals in the province. They provide networking opportunities, resources, and a directory of LGBTQ+-owned businesses. You can find more information on their website: https://ab-lgbtq.ca/

Want to learn more?  Check out the many Pride Events offered in Alberta this summer.

The views and opinions expressed in this blog post belong solely to the original author(s) and do not necessarily represent the views and opinions of CPHR Alberta.

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