3 Easy-to-Implement Accessibility Technology Tools for Your Workplace

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Jun 2023
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A keyboard with a wheelchair ear and blind person buttons

Did you know? More than 6 million Canadians aged 15 and over have a disability. [1]

Building businesses that act on the advancement and inclusion of accessibility supports a barrier-free workplace where employees continue to feel safe and welcome.

Accessibility opportunities are all around us, and even the smallest changes can positively impact someone you work with. Accessibility technology tools have expanded over the last several years, here we share three easy-to-implement options that your organization can take advantage of today. These are just a few options that you can make within the workplace that are little to no cost!

  1. Microsoft 365 – Microsoft has a few accessibility tools that are easy to implement. Different tools are available based on your needs, including vision, hearing, neurodiversity, learning, mobility, and mental health. A good first step is their Accessibility Checker, available in Outlook, which will help make your content more accessible for people with disabilities to read and edit. You can set your prompts to help remind you to run the checker before sending an email. The Accessibility Checker is also available for Word documents, Excel spreadsheets, PowerPoint presentations, and OneNote notebooks. Learn more about Microsoft 365 Accessibility here.
     
  2. Zoom Meetings and Webinars – Ensuring that the needs of all your meeting and webinar participants are met is made easier with some of the tools offered through Zoom. Ensure your account has enabled captioning and transcripts. A live transcript is an excellent tool for during and post-meeting/webinars. There are also a number of video options that can support accessibility, including spotlighting your language interpreter. Display and keyboard accessibility is also available, along with screen reader support in your settings. Learn more about Zoom Accessibility here.
     
  3. Accessibility fonts – Choosing fonts that are easy to read is one step, but adjusting your font sizes can also have a big impact. Consider sizing when sending emails, developing policy documents or performance review forms, as well as presentations. Typography, typeface, and font selection are all things to take into consideration! Check out CNIB’s Clear Print Accessibility Guidelines for recommendations on size, margins and more.

There are many areas in the workplace that still need change in order to be completely accessible for all, but prioritizing digital accessibility can have a large impact on many in our current hybrid world of work.

Visit the Government of Canada website to learn more about the Accessible Canada Act and National AccessAbility Week , including events, resources, learning opportunities, accessibility funding and more.

 


The views and opinions expressed in this blog post belong solely to the original author(s) and do not necessarily represent the views and opinions of CPHR Alberta.



April 17, 2026
Original post by CPHR Canada, March 31, 2026
By Jessica Jaithoo April 13, 2026
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By Jessica Jaithoo March 16, 2026
Author: Rheya Patel, 2026 Social Media Committee Member As days become longer and the weather warms up, the first day of spring brings a sense of renewal and new beginnings. A time that feels more energizing and people are more motivated to reset their routines, look for new opportunities and clear away old habits. While spring is commonly associated with “spring cleaning” in the home, perhaps the same principal can be applies to the workplace. For organizations and HR groups, spring can be the perfect opportunity to encourage employees to reflect and construct new meaningful goals and “clean” out the “clutter” of goals that no longer help them grow or have already been achieved. Why is Spring the Perfect Time for Goal Setting? With the rush of returning to work after the holidays and resuming normal life, spring gives a perfect moment to pause and reflect. Employees can check on their progress, realign priorities and continue the year with renewed motivation. For HR teams, encouraging this reflection can re-engage employees and increase motivation. In turn, employees are more likely to be focused and productive while creating a space for meaningful conversations about growth, development, and career progression. How Can We Encourage Goal Reflection? Believe it or not, HR plays a crucial role in goal setting whether it is realized or not. Creating an open work environment where employees feel supported and encouraged with professional development is key in reflection and goal setting. Below are several ways organizations can use the season of renewal to inspire growth and goal setting. Encourage Reflection What accomplishments have employees made that they are proud of? What challenges have they faced? Asking these kind of questions and having one-on-one check-ins with employees can help support employees to openly discuss their goals and aspirations, and potentially create new goals. Promote Professional Development and Growth The arrival of spring can also create the chance to introduce new learning opportunities. Having a fresh mindset combined with training, workshops, mentorship initiatives, or skill-building programs, employees can feel more motivated and supported in pursuing growth.  This helps employees expand their skillsets and strengthen the organization as a whole. Foster Collaboration and New Ideas Tying back to renewed energy, organizations can encourage teams to collaborate and share new ideas. Brainstorming sessions, innovation workshops, or team goal-setting can foster inspiration and connectivity, Having an open space for discussions can help teams align goals with organizational priorities to promote innovation and productivity. Celebrate Progress Recognizing progress along the way is essential. Celebrating achievements and acknowledging progress have a significant impact on employee morale. Employee recognition programs, team shoutouts, or words of appreciation can go a long way to remind employees how valuable their efforts and contributions are and continue to motivate them to strive towards their goals. Final Thoughts The arrival of spring represents renewal, growth, and new possibilities. For HR professionals, it’s also the opportunity to encourage employees to pause, reflect, and move through the rest of the year with renewed purpose. Encouraging goal setting, promoting professional development, fostering collaboration, and celebrating progress, can tie the season of newness to inspire meaningful growth. The new season reminds us that progress doesn’t need to start January 1st. Sometimes, a change in perspective, and a little springtime inspiration, can be the step towards pursuing new goals and growth with confidence.
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